Kurved by Design
Property Styling Automation

System Proposal

Prepared by OxyScale AI

Section 01

Where You Are Today

Your business has a strong foundation. You have an established client base, a solid network of referring agents, and a team that knows the work inside out. The processes you have in place got you to where you are today.

Currently, the operation runs across a combination of physical books, spreadsheets, a whiteboard, OneDrive, and Google Calendar. Quotes are written up on-site and processed manually. Calendar entries are created by hand. Agent enquiries come through as phone calls and texts. Photos taken at properties are transferred to OneDrive between appointments. Listing statuses on realestate.com are checked manually to track what has sold or gone under offer.

The team manages a high volume of inbound communication from agents. The office handles scheduling, but agents often reach out directly as well, which adds to the daily workload. Follow-ups on open quotes can be difficult to stay on top of during busy periods with back-to-back appointments across the city.

There is limited visibility at the moment on metrics like quote conversion rates, which agents are generating the most work, or how many leads come in that never get quoted. These are insights that become more valuable as the business continues to grow.

The opportunity is not about fixing what is broken. It's about giving the business the infrastructure to handle the volume it's already doing more efficiently, and to scale from here without adding more manual work to the plate.

Day One Impact

This Is Not a New Hire.
This Is Infrastructure.

This is also not like hiring a new team member. A new employee takes weeks to onboard, needs training, has sick days, and can only work on one thing at a time. This system is implemented ready to go from day one. It does not need to learn your processes because we build your processes into it before it goes live. From the moment it's switched on, it's handling leads, generating quotes, sending invoices, updating your CRM, monitoring listings, and following up on open quotes - all at the same time, across every job, without missing a step.

It delivers the same level of detail and professionalism for every single client, every single job, every single time. No bad days. No forgotten follow-ups. No inconsistency. Just a reliable system running in the background so your team can focus on the work that actually moves the business forward.

The Shift

Before & After

How It Works Today
How It Works With the System
Agents call or text directly, bypassing the office
Agents submit a simple online form - lead lands in the CRM instantly
Quotes written up manually in physical books
Mobile quote builder on-site, press Submit and it's done
Photos taken on-site, manually uploaded to OneDrive later
Photos captured in the quoting form, auto-uploaded to OneDrive on submit
Hire agreement and quote sent separately, manually
Branded quote with hire agreement auto-generated and sent to client instantly
Invoice created manually in Xero after acceptance
Invoice auto-generated in Xero the moment the client accepts
Calendar events typed in manually between appointments
Calendar events auto-created with full access details in the description
Packing lists created and printed manually
Packing list auto-generated from the quote and sent to the team
Manually checking realestate.com for sold or under offer
AI scanner monitors listings daily and notifies you automatically
Quote follow-ups missed during busy periods
Automated follow-up fires after 48 hours on every open quote
Campaign extensions handled with manual calls and invoicing
Extension options sent automatically, invoice generated on acceptance
No visibility on conversion rates, agent performance, or revenue trends
Live dashboard showing exactly where the business is at - which agents are performing, where leads are dropping off, why revenue was up or down, and what to focus on next month to improve
Section 02

Your Options

We have structured three tiers based on the scope of what we build and manage for you. Every tier includes a monthly retainer to keep the system running, monitored, and improving.

Tier 1
Foundation
Gets your lead intake, quoting, and payment pipeline off manual processes and into an automated system. You will still manage scheduling, campaign monitoring, and pickups manually.
$14,300
+ GST
Retainer: $858 + GST / month
View details ▶
What is included:
Phase 1 - Agent Lead Capture: agent-facing form, Monday.com CRM entry, auto-notification emails, new leads queue
Phase 2 - On-Site Quoting: mobile quote builder, photo capture with OneDrive upload, auto-generated branded quote with hire agreement, agent notification, CRM auto-update
Phase 3 - Acceptance & Payment: quote acceptance triggers, Xero auto-invoicing, paid status synced to CRM, install details form
Tier 2
Complete Operations
The full end-to-end system. Lead capture through to pickup and close-out. Every manual process replaced. You can run the business - but you cannot yet see the business.
$20,900
+ GST
Retainer: $1,254 + GST / month
View details ▶
Everything in Tier 1, plus:
Phase 4 - Scheduling & Install: calendar auto-creation with access details, packing list auto-generation, three-way confirmation emails (office, client, agent), auto-move to In Progress on install date
Phase 5 - Campaign Monitoring: AI property scanner monitoring realestate.com daily, campaign expiry handling with auto-extension offers and Xero invoicing, automated 48-hour follow-up on open quotes
Phase 6 - Pickup & Close-Out: congratulations email with upsell, pickup scheduling with calendar events, pickup confirmation with key return tracking, final thank-you and close-out, job archiving
Recommended
Tier 3
Complete Operations + Intelligence
Everything in Tier 2, plus the visibility layer that turns raw operations into business intelligence. For just $4,400 more than Tier 2, you go from running the business to actually seeing the business - which agents perform, which leads are slipping, and where the revenue is heading.
$25,300
+ GST
Retainer: $1,518 + GST / month
View details ▶
Everything in Tier 2, plus:
Business Intelligence Dashboard: live dashboard pulling real data from Monday.com. Track quotes accepted, waiting, and declined. See monthly revenue, average job value, and year-on-year trends. Know exactly which agents are sending you the most work. Compare partial vs. full staging revenue. See leads that came in but were never quoted - so you know where the gaps are. This is the difference between running the business and seeing the business.
Google Review Automation: every completed job triggers an automated review request to the client. Smart filtering ensures only 4+ star reviews are directed to Google - anything lower is captured internally as private feedback. Builds your online presence and SEO organically over time without lifting a finger. No third-party review platform subscription needed.

Timeframe: 6 - 8 weeks depending on how long it takes to receive the required information from you.

Payment: All tiers are paid 50% upfront to commence the build. The remaining 50% is due on delivery once you are satisfied with the system. The retainer begins once the system goes live.

Section 03

What Your Retainer Covers

The build gets you live. The retainer keeps you running.

This system is not a piece of software we install and walk away from. It's a fully managed service - actively monitored, maintained, and improved on an ongoing basis. Think of it like subscribing to a platform like Salesforce or HubSpot, except this one is built entirely around how your business operates, not how a generic software company thinks it should.

01
System Monitoring
Your system runs hundreds of automations daily. We watch them proactively, catching and resolving issues before they affect your operations. Without this, a broken workflow could mean leads not captured, quotes not sent, or invoices not generated - and you may not know until a client calls asking where their quote is.
02
Platform Maintenance
Your system connects to Monday.com, Xero, Google Calendar, OneDrive, Twilio, and realestate.com. Each of those platforms is constantly updating their products and technical infrastructure. When they push a change, it can break a connection overnight. We monitor for these changes and fix them before you notice.
03
AI & Running Costs
Every quote generated, every lead routed, every follow-up sent, every property listing scanned - all of it consumes AI credits and automation operations. At your volume, that is thousands of executions per month. All covered. You will never see a separate bill.
04
Third-Party Subscriptions
The automation platform, AI services, email and SMS infrastructure - all managed and paid for as part of the retainer. No separate accounts, no renewals to track, no surprise invoices. One predictable cost covering everything the system needs to run.
05
Ongoing Improvements
Your business will evolve. New templates, new fields, new team members, adjusted processes. A reasonable volume of changes is included monthly so the system always matches how you actually operate. If you spot a bottleneck or have an idea, we build it in.
06
Priority Support
Direct access to the team that built your system. Same-day response from people who know every part of how it works. No queues, no ticket numbers, no explaining your setup to a stranger.
~$69 /day
Per business day (Tier 3 retainer)
At approximately $69 per business day, you get a fully managed system handling your entire pipeline - every lead, every quote, every invoice, every property monitored, every pickup tracked. One predictable monthly cost. No surprises. No hidden fees.
The retainer justifies itself the moment the system captures one additional job per month that would have otherwise slipped through the cracks. Everything beyond that is net gain.
Section 04

Is It Worth It?

Let us put some numbers around it. We will use a conservative baseline of $1,000,000 in annual revenue. If your business does more than that, the maths only gets better.

01
Lost Jobs
How many leads or jobs do you think slip through the cracks each month? Not because anyone is doing anything wrong - just because it's manual and things get busy. An agent texts during a back-to-back quoting day and it gets buried. A follow-up does not happen because the next install took priority. Even if it's one or two a month, multiply that by your average job value, then multiply by twelve. That is your first number.
The reality is, right now there is no way to even know the answer to that question. Without a system tracking what comes in versus what gets quoted, the leakage is invisible. You cannot fix what you cannot see.
On a $1M business, even a conservative 5% leakage rate is $50,000 a year in revenue you probably never knew you lost.
02
Admin Hours
How many hours a week does your team spend on work this system would do automatically? Building quotes, copying details into Xero, updating spreadsheets, sending follow-up emails, chasing access info, updating calendars, printing packing lists, manually checking listing statuses online. Whatever that number is, multiply it by what that time costs you. That is your second number.
At $40/hour loaded cost, 15-20 hours a week is $30,000 - $40,000 a year on tasks this system does automatically.
Section 04 (continued)
03
Speed to Lead
When an agent sends you a lead, how long before they hear back? If you are on the road quoting, it might be hours. Your competitors are answering too. The jobs you never knew you lost because someone else responded faster - that is your third number. It's the biggest one, because you cannot even measure it.
Even if that is just two extra jobs a month at your average job value, the maths speaks for itself.
04
Conversion Through Consistency
When a client receives a branded, professionally formatted quote within minutes of your visit - complete with hire agreement, terms, and a clear breakdown - it says something about your business. It tells them you are organised, you are invested, and you take the work seriously. That impression alone sets you apart from every competitor still emailing a PDF they typed up at 10pm.
Now multiply that across every single job. Every client gets the same level of detail. Every quote lands the same way. Every follow-up happens on time. There are no gaps, no missed beats, no inconsistency. The system does not have an off day. That consistency builds trust, and trust converts.
A 10% uplift in conversion rate on a $1M business is $100,000 a year in additional revenue - just from winning jobs you were already quoting on.
The Numbers

Conservative Annual Value

Lost job recovery$50,000
Admin hour savings$30,000 - $40,000
Speed-to-lead upliftUnmeasurable but real
Conversion through consistency$100,000
Conservative total$180,000 - $190,000+
YEAR 1 (TIER 3)
Build: $25,300 + GST
Retainer: $1,518 x 12 = $18,216 + GST
$43,516 + GST
YEAR 2 AND BEYOND
Build: $0 (already built)
Retainer: $1,518 x 12 = $18,216 + GST
$18,216 + GST

That is based on $1M. If your business is doing more than that, the maths only gets better.

Ready to
Work Smarter?

Please email me for any questions, happy to help.

jordan@oxyscale.ai 0478 197 600
OXYSCALE AI